When people think of events or special occasions, they think about personal celebrations like weddings, birthday parties or holiday gatherings with friends and family. Corporate events are usually forgotten because, so often they feel like….work.
We’re here to tell you that your corporate or business-related functions can be just as fun and festive as any other special occasion if you pay attention to a few key details that will make it an event your employees will look forward to attending. Let’s take a look at our expert tips for planning a corporate occasion worth celebrating!
- Get people excited
Whether it’s your company’s annual holiday party, awards dinner or training seminar, you can build excitement by spreading the word early. Take the time to put together an attractive invitation (you can easily create one online for free) and email or mail it to each employee. This will make the event feel special, just as you would receive an invitation to a wedding, birthday party or dinner party.
Then be sure to remind your employees leading up to the event. Hang posters around your workplace or send out reminder emails. This will reinforce that it’s a fun celebration and not just another work obligation.
- Pick the right format to encourage networking or socialization
Next, you will want to carefully plan the formatting of your event. If you’re serving dinner it may seem obvious to have everyone seated at table; however, this can really hinder people’s ability to walk around and interact with one another. Butlered hors d’oeuvres, stationed entrees or a buffet where people can enjoy the food as they mix and mingle without assigned seating is ideal for creating a social environment.
You may also consider having a short program where a few people briefly speak and/or guests are asked to partake in activities together. This will help to break the ice and set the tone for a fun event.
- A little decoration goes a long way
Sure, you may be able to get away with simply using some old folding chairs, tables and white linens you have stored in the closet from a previous event, but if you really want to make this corporate occasion feel special, take the effort to bring in some new items. Work with an event rental company to rent any quantity of essential party items. This allows you to add color, patterns, texture and special chairs (check out our Chiavari chairs!) without investing in purchasing them and then worrying about where to store them after the event. Best of all, our event professionals can inspire you with new ideas and recommend details you may have overlooked.
It doesn’t take much, just a few special touches to turn a ho-hum work event into a festive celebration your employees will look forward to attending each year!
- Take it outside the office atmosphere
If you want to give your employees that fun escape from the office for the day, be sure to take them outside the office! Sure, your place of business is an obvious and available location for your events, but renting a different venue makes it feel far more special. Really kick your event up a notch (and earn major bonus points from your employees) by hosting your event under a tent! If your property has enough room, you can even place the tent on-site which is very convenient for employees while still moving them outside the office space they see and work in every day.
- Throw in at least one element of “fun”
Finally, don’t forget to have at least one surprise for your guests to enjoy. We recommend renting an element of “fun” like a Sno-Kone machine, popcorn cart or cotton candy maker. Not only do these offer some nostalgic and delicious treats, they are also a conversation piece that will set the tone for an exciting event the moment your guests walk in the door.
You could also hire professional talent like a live band, magician or comedian to serve as entertainment for the evening. No matter what you choose as your “element of fun” to take your corporate event up a notch, just remember to make it about your employees and to show them how much you appreciate their hard work!
Do you have an upcoming corporate event? Let us give you some ideas and advice by commenting below or using our “contact us” page!