It truly takes a village to plan and execute a wedding. Throughout your wedding planning process, you will encounter many different vendors with whom you must communicate. Initially, this may not seem like a terrible task. After all, you are hiring them to take some of the work off your plate. However, communicating with wedding vendors can be a stressful process if you feel like they are not picking up on your vision or are unclear about important details.
Don’t let your list of wedding vendors add any more stress to your wedding planning. Rather, take note of these 5 tips for facilitating clear and concise communication with everyone from your event rental company to your hair stylist!
1. Know what you want
One of the most essential, but most effective ways to improve your communication with your wedding vendors is to come to the table knowing what you want. That can be more easily said than done when it comes to planning all the details of your dream day, we know. You don’t need to have your exact linens, venue setup and timeline for the day nailed down, but it is helpful for us to know the general direction you’d like to move in. We can suggest all sorts of ideas to bring your vision to life, but first we need you to have an initial vision for your day.
2. Research your options
Another excellent way to streamline communication with your wedding vendors is to educate yourself. Research options and ideas so that you have a better understanding of what things cost, how much you’ll need of something and what’s feasible for your budget and venue space. This will help to eliminate the back and forth and confusion that can come with educating a bride from scratch. Most importantly, you’ll also be a better advocate for the exact details you want to be a part of your wedding.
3. Set realistic expectations
This is a big one. When communicating with your wedding vendors, you should manage your expectations based upon your budget and time frame. Don’t expect a 5-course meal with steak and seafood for $35 per person. You can still have a beautiful wedding on a budget! But don’t expect your wedding vendors to stretch beyond their limit. We can offer you attractive alternatives, but keep in mind they may not be exactly what you saw on Pinterest.
4. Keep an open mind
Keeping an open mind will open countless doors for you when working with your wedding vendors. If you come to us with a very specific vision and are not willing to budge, it will be difficult to offer alternative options that might be just a good, if not better. Just as you would want us to keep an open mind when working with your ideas, we love working with brides and grooms who are open to creative solutions that can really make their wedding memorable and unique.
5. If you’re unsure, don’t assume – ask!
Finally and most importantly, the best way to avoid anything getting lost in translation is to simply ask. We try to be as clear as possible with our clients so that they know exactly what they’re getting. We also appreciate when couples follow-up if they are unsure of any detail we discussed. The best time to make changes to your wedding details is as soon as possible. This helps prevent any unplanned surprises on your wedding day and also helps to keep us moving in the same direction together!
What other tips have helped you better communicate with your wedding or special event vendors? Share your experiences by commenting below!